A paperless office with functionality viz records, document & drawing management, document registration, electronic folders, security controlled by Active Directory, automatic updating of user profile information from the active directory, user permissions, audit trails, version control, web browser access, maps & plans scanning, annotation & editing and many more. An end to end office automation solution through which all the incoming and outgoing correspondences (emails, faxes, documents, maps, plans and softcopy files) maintained in a single repository.
Faster and better communication technologies have brought many changes in the way we conduct business. It is expected that you have access to key information from wherever you are, that’s why results-oriented organizations are putting enterprise automation solutions in place that brings together people, processes and documents to improve efficiency, reduce costs and meet compliance requirements and this is where AL TOMOUH comes into picture to help you streamline the services towards your valued customers, increase profits and simplify compliances by eliminating paper from your business processes.
Doesn’t matter what business you do, documents such as file noting, purchase orders, claims forms, invoices, and applications are crucial. They can also be overwhelming for workers and business processes. Often the problem is not the content of the documents. It’s the paper shuffle that bogs an organization down.
Let’s consider for a minute the typical day in an organization.
In this process every step invokes is inefficient, time consuming, error prone and filled with potential security holes.
Documents may be lost, misrouted, and the important decisions get stuck in a bottleneck, creating a tensed environment between the customers/citizen, suppliers and employees causing serious problems, including high costs and service delays as well as compliance and legal exposure.
AL TOMOUH eOffice is the best available office automation tool, that is a single window application and information flow throughout the organization can be controlled at the click of a mouse. Tasks can be assigned, routed, suspended or closed in real time environment, with drag & drop actions. This increases the productivity as employees don’t waste time working on multiple applications or searching for information to complete tasks.
All organizations have huge flow of information in the form of faxes, email and physical documents. It’s impossible to keep track of all the information in a single place. Employees spend more time in searching for information to complete their tasks rather than the tasks itself.
None of the existing communication systems are real time tools that helps the management team know how productive the employees are, where the bottle necks are in the system and this leads to gaps in critical areas of functionalities.
AL TOMOUH eOffice is a real time enterprise automation system that integrates faxes, emails and digitized physical documents into a single application. This will facilitate better productivity and enhanced work environment. Employees work on single window and do not waste time on searching for information to complete their tasks. This will reduce operational costs and increase bottom-line profits for the stakeholders.